About the role
WE ARE RECRUITING
We are seeking to recruit a suitably qualified person to fill the position of:
JOB SUMMARY
The selected candidate will report to the Manager Line Maintenance KIN. The incumbent will demonstrate skills to perform tasks competently using the MS Office Suite and other software. The suitable candidate must be confidential and professional, exhibit excellent verbal and written communication skills, and be very organised and focused on accomplishing the Department’s Objectives. This is a fixed-term (contract) position. The duration of the contract is two (2) years.
KEY RESPONSIBILITIES
Ensures that all correspondence, written material, and documentation are prepared in a timely and appropriate manner for review and distribution to meet established deadlines.
Organizes and maintains departmental files and documents in electronic and/or hard copy format. Responds to all related requests and ensures these are directed to and coordinated with relevant team members.
Reconciles, processes, and submits Invoices for approval in keeping with approved policies and procedures.
Processes, tracks, and monitors all vendor invoices in SAP Application Software.
Ensures compliance with relevant policies and procedures that govern procurement, including the preparation and organization of all required documentation.
Assists with preparing and monitoring the Department’s Budget.
Coordinates all employee related matters for all the members of the team, namely the scheduling of ground transportation and preparation of duty travel requirements.
Prepares, coordinates, and maintains leave records, including vacation leave requests and approvals, and submits monthly leave liability reports to Human Resources.
Prepares and submits approved payroll related reports to Human Resources in keeping with established deadlines.
Procures and maintains departmental stocks and supplies.
Organizes and coordinates meetings as directed, records and prepares minutes, and monitors completion and implementation of decisions and actions items.
PERSON SPECIFICATION
You must have a minimum of five (5) CXC/GCE Ordinary Level passes, including Mathematics and English, with a minimum…
