Administrative Assistant

WE ARE RECRUITING

We are seeking to recruit a suitably qualified person to fill the position of:

JOB SUMMARY

The selected candidate will report to the Manager Line Maintenance KIN. The incumbent will demonstrate skills to perform tasks competently using the MS Office Suite and other software. The suitable candidate must be confidential and professional, exhibit excellent verbal and written communication skills, and be very organised and focused on accomplishing the Department’s Objectives. This is a fixed-term (contract) position. The duration of the contract is two (2) years.

KEY RESPONSIBILITIES

• Ensures that all correspondence, written material, and documentation are prepared in a timely and appropriate manner for review and distribution to meet established deadlines.
• Organizes and maintains departmental files and documents in electronic and/or hard copy format. Responds to all related requests and ensures these are directed to and coordinated with relevant team members.
• Reconciles, processes, and submits Invoices for approval in keeping with approved policies and procedures.
• Processes, tracks, and monitors all vendor invoices in SAP Application Software.
• Ensures compliance with relevant policies and procedures that govern procurement, including the preparation and organization of all required documentation.

• Assists with preparing and monitoring the Department’s Budget.

• Coordinates all employee related matters for all the members of the team, namely the scheduling of ground transportation and preparation of duty travel requirements.

• Prepares, coordinates, and maintains leave records, including vacation leave requests and approvals, and submits monthly leave liability reports to Human Resources.

• Prepares and submits approved payroll related reports to Human Resources in keeping with established deadlines.

• Procures and maintains departmental stocks and supplies.

• Organizes and coordinates meetings as directed, records and prepares minutes, and monitors completion and implementation of decisions and actions items.

PERSON SPECIFICATION

You must have a minimum of five (5) CXC/GCE Ordinary Level passes, including Mathematics and English, with a minimum of three (3) years of experience in a similar role. A diploma in Administrative Professional Office Management obtained from an accredited institution would be an asset. You must demonstrate strong proficiency in MS Office Suite, particularly MS Word, MS Excel, and MS Outlook. Proficiency in the use of SAP Application Software would also be an asset.

You must be able to work in a fast-paced, deadline-driven environment. You must have excellent verbal and written communication skills and possess the ability to exercise judgment and initiative with maturity and professionalism. You will have excellent organisational skills with the ability to set priorities, manage multiple projects, and meet deadlines.

Please note that this fixed-term (contact) position is based in Jamaica. The successful candidate must be legally authorised to reside and work in Jamaica.

Suitable Applicants will be subject to Pre-employment Medical, including Drug and Alcohol Testing, and a full Criminal Security and Background Investigation.

Please submit your application via https://careers.caribbean-airlines.com/#/ by completing a profile and attaching an updated resume, and copies of your academic certificates and other documents as required.

Address your application to: “CAL Recruitment: Administrative Assistant Line Maintenance (KIN).”

Applications not received via the above CAL Career portal will not be acknowledged.

Note: Only applicants who meet the stated criteria and submit the required documents with their applications will be considered.

The closing date for receipt of all responses is Wednesday, 07 October 2026 at 11:59 PM