About the role
Job Description
Position Overview: The Senior Executive, Company Secretarial, is a crucial role within the company secretarial department, responsible for supporting various aspects of corporate governance, regulatory compliance, and administrative functions. This role involves assisting senior team members and contributing to the efficient management of board meetings, regulatory filings, shareholder communication, and legal documentation.
Key Responsibilities:
Regulatory Compliance:
Stay up-to-date with legal and regulatory requirements, ensuring the company's compliance with relevant laws and guidelines.
Assist in the preparation and submission of statutory filings, disclosures, and reports to regulatory authorities.
Corporate Records Management:
Maintain accurate and up-to-date corporate records, including registers of directors, officers, and shareholders.
Organize and manage corporate documents, contracts, and agreements in a systematic manner.
Corporate Governance Support:
Support the implementation of corporate governance policies and procedures, ensuring alignment with industry best practices.
Contribute to the enhancement of board materials, presentations, and orientation materials for new directors.
Board Support:
Assist in the orientation and onboarding of new directors, providing them with relevant information about the company's operations and governance framework.
Prepare and distribute board packs and relevant documents in advance of board meetings.
Coordinate follow-up actions on board decisions and resolutions.
Board Meeting Coordination:
Assist in planning and organizing board meetings, committee meetings, and general meetings.
Prepare meeting agendas, collate relevant documents, and distribute materials to attendees.
Attending meetings, recording minutes, and preparing accurate and timely minutes and resolutions.
Legal Assistance:
Collaborate with internal departments and external counsel to ensure legal requirements are met.
Liaison with Internal and External Stakeholders:
Coordinate with various internal departments to gather information and materials required for meetings and compliance filings.
Interact with external adv…
