About the role
The Administration Manager Germany is responsible for the overall management of HR administration, office administration, local compliance, payroll coordination, and administrative support for the German organization. The role serves as the primary local contact for employees, managers, authorities, external service providers, and headquarters, ensuring smooth operational processes and compliance with German legal requirements.
Key Requirements Education
Bachelor's degree in Business Administration, Human Resources, Law, Finance, or a related field
Additional HR qualification (Personalfachkaufmann, HR Certification, Labour Law training) is an advantage
Professional Experience
Minimum 3 years of experience in Administration, Human Resources, Office Management, or Business Operations
Experience working in an international corporate environment
Proven experience in German HR administration and payroll preparation
Experience dealing with external authorities, service providers, and employment-related matters
Experience managing budgets, invoices, contracts, and administrative processes
Previous leadership experience with direct or indirect reports preferred
Technical Knowledge
Knowledge of German labor law and HR administration will be considered an asset
Experience with payroll preparation and time-tracking systems
Understanding of compliance, GDPR, and personnel file administration
Experience with budgeting, controlling, reporting, and expense management
Advanced Microsoft Office skills (Excel, PowerPoint, Word, Outlook)
Experience with HRIS and ERP systems desirable
Core Responsibilities HR Administration
Support onboarding/offboarding activities
Coordinate payroll preparation with external and internal stakeholders
Maintain personnel files and support day-to-day HR administration activities
Ensure compliance with German labor law and company policies
Office & Administrative Management
Manage office operations across Germany
Oversee contracts, insurance policies, company cars, and leased properties
Coordinate procurement and office equipment management
Manage relationships with external service providers
Liaise with government authoriti…
