About the role
SEPTEMBER 30, 2026 Crew Coordinator
Summary:
The Crew Coordinator is responsible for ensuring the most efficient and logical use of crew resources in conjunction with effective aircraft utilization. The Crew Coordinator follow crew scheduling guidelines and FAA regulations regarding aircraft qualification, crew rest, and flight time limitations. The goal of the Crew Coordinator is to ensure aircraft availability and safety by coordinating crew and aircraft schedules.
Duties & Responsibilities:
Communicate effectively and efficiently as the primary liaison between the Fleet Management team and Crewmembers related to crew activities.
Maintain situational awareness of aircraft and crewmember scheduling needs.
Assign crewmembers to trips, purchase airline tickets, address open items, hire contractors, verify legality of trips and Crewmembers daily.
Update crew activity in FOS: assign appropriate crew to trips, maintain crew activity timeline and schedule with detailed and relevant notes, document all travel reservations and training events.
FOS2GP daily keeping crew service fees dashboard updated and accurate.
Alert training department when training and medical items are shown due and/or expired ensuring no crew member is assigned where currency/medical/etc. expirations will affect daily operations.
Communicate with crews regarding changes of schedules or duty expectations.
Coordinate all aspects of crew MDOF for 91 and 135 flying, working with Fleet Management to inform of associated costs and ensure changes to activities are updated correctly in FOS.
Ensure any “Crew Move Incentive” deals are documented in FOS and paperwork is completed and sent to Accounting, Crew, and other related parties.
Facilitate and coordinate all logistics around crew swaps on the road.
Find, schedule, and communicate with contract crew when needed, including 91 contract pool, Air Hostess, and per diem 135 contract pool.
Review monthly crewmember duty activity logs for accuracy; inform Manager of any discrepancies.
Regular and predictable on-site attendance.
Demonstrate Jet Linx’s core values and “Supply the High” in all interactions.
Performs other duties as assigned.
Kno…
