PROCUREMENT ASSISTANT - Protected Categories (Law 68/99)

We are looking for a candidate belonging to Protected Categories (Law 68/99, Art. 1 or Art. 18) to join its General Procurement Department.

The selected candidate will provide operational support to Buyers across different product categories in daily procurement activities, ensuring proper administrative management, operational continuity, document accuracy, and support for company purchasing processes.

Main responsibilities:

Procurement operational support

• Support Buyers in managing purchase requests and issuing purchase orders.
• Handle administrative and operational activities related to the procurement cycle.
• Monitor order and supply status, liaising with suppliers and internal departments.
• Support coordination of deliveries, shipments, and logistics activities.
• Assist in collecting supplier quotations and documentation.

Administrative and document management

• Verify the accuracy of purchase orders, delivery notes, invoices, and related documentation.
• Support approval processes and ensure the correct progression of the procure-to-pay cycle.
• Update supplier master data, databases, and document archives.
• Ensure proper maintenance of contractual and administrative documentation.

Support to control and reporting activities

• Assist in preparing operational reports, data analysis, and KPI monitoring.
• Support the monitoring of costs, deadlines, and activity status.
• Contribute to budgeting and financial control activities for assigned categories.
• Support the standardization and continuous improvement of procurement processes.

Internal coordination and business support

• Provide operational support to internal departments for procurement-related needs.
• Collaborate with Departments such as Facilities, HSE, Operations, and technical teams.
• Participate, when required, in operational meetings and coordination activities.