Operational Procurement Buyer

We are looking for an Operational Procurement Buyer to join our General Procurement Department.

The selected candidate will be responsible for managing the day-to-day procurement activities related to the assigned purchasing categories, ensuring the effective execution of the procurement process from internal request through order management and supplier coordination.

The candidate will also work closely with other Buyers and internal stakeholders to ensure operational continuity, cost competitiveness, service quality, and compliance with company procurement procedures.

Main Responsibilities

Operational Procurement Management

• Independently manage purchase requests for assigned categories, from requirement collection through purchase order issuance and follow-up.
• Manage Request for Quotations (RFQs), collect and compare supplier proposals, and prepare comparative analyses.
• Identify, qualify, and maintain relationships with assigned suppliers.
• Negotiate prices, commercial terms, delivery schedules, and supply conditions within the scope of delegated authority.
• Manage the full purchase order lifecycle, monitoring order confirmations, deliveries, delays, non-conformities, and supply issues.
• Support the definition and implementation of framework agreements and contracts for assigned categories.
• Ensure compliance with procurement procedures, company policies, and approval workflows.

Supplier Management and Development

• Manage operational relationships with assigned suppliers, ensuring continuity and quality of service.
• Monitor supplier performance, delivery reliability, quality standards, pricing conditions, and service levels.
• Support the evaluation and qualification of new suppliers.
• Manage the follow-up of supply issues and coordinate corrective actions with the relevant internal departments.
• Support vendor management and supplier performance monitoring activities.

Analysis, Control and Reporting

• Analyze quotations, pricing, commercial conditions, and key cost drivers related to assigned categories.
• Monitor spending, purchase orders, and cost performance against budget targets.
• Prepare periodic reports on expenditure, savings, purchase orders, suppliers, contract deadlines, and key procurement KPIs.
• Support budgeting, forecasting, and cost control activities for assigned categories.
• Identify opportunities for cost savings, spend optimization, and improvement of purchasing conditions.
• Ensure procurement data and information are accurately maintained within company systems.

Support Strategic Procurement

• Collaborate with Buyers in defining and implementing sourcing strategies.
• Support market analysis, benchmarking activities, and supplier scouting initiatives.
• Contribute to supplier base rationalization and category optimization projects.
• Support tenders, supplier selection processes, and competitive bidding activities by preparing analyses and documentation.
• Collaborate in the standardization of procurement processes, purchasing terms, and procurement documentation.
• Identify process improvement opportunities and propose solutions to increase efficiency and spending control.

Collaboration with Internal Stakeholders

• Manage day-to-day relationships with internal stakeholders, supporting them in defining procurement needs and requirements.
• Collaborate with Facilities, HSE, Operations, Finance, IT, HR, and technical departments on procurement-related activities.
• Support internal stakeholders in the correct application of procurement procedures.
• Participate in meetings with internal departments and suppliers to coordinate activities and resolve issues when required.

Administrative and Contract Management

• Ensure the proper management of documentation related to purchase orders, contracts, quotations, and suppliers.
• Monitor contract deadlines, renewals, commercial conditions, and supplier obligations.
• Collaborate with Finance and other relevant departments in managing discrepancies related to purchase orders, invoices, delivery notes, and the procure-to-pay process.
• Ensure supplier master data and procurement documentation are kept up to date.