Data Coordinator - Production

• Maintain and organize digital document libraries, forms, and lists across SharePoint, ensuring accessibility, traceability, version control, and effective management of production documents and templates.

• Collect, maintain, validate, and organize production data and documentation accurately, ensuring timely consolidation, accessibility, traceability, and effective lifecycle management of operational information.

• Manage collaboration & communication channels, shared digital tools, and file structures to support daily operational priorities, effective cross-functional communication, and ongoing project visibility.

• Monitor documentation logs, compliance checklists, and update cycles, supporting timely completion of recurring reporting requirements and adherence to data governance timelines.

• Validate and audit key Production data sets across reporting platforms and ERP-linked documentation, ensuring accuracy, consistency, traceability, and alignment with internal compliance frameworks and operational standards.

• Collaborate with Production, Operations, and other relevant internal stakeholders to support planning visibility, ensuring structured workflows, accurate information, and effective cross-functional alignment.

• Develop simple automated alerts, trackers, and forecasting tools to support production data updates, version control, and early identification of discrepancies or potential operational risks.

• Identify and implement opportunities to reduce manual tasks and improve data and documentation accuracy across Production by developing and maintaining automated workflows, Excel-based tools, process trackers, alerts, and other digital solutions, contributing to greater process efficiency, consistency, and reduced administrative workload.

Education Qualification

• Bachelor’s degree in information systems, Business Administration, Operations Management, or a related discipline

Work Experience

• Minimum of 5 years of experience in data-intensive operational or support environments

• Proven exposure to process automation, standardization, and documentation within Microsoft 365 ecosystems

• Experience working alongside operational teams and interfacing with IT or data functions to support system or process improvements

Skills

• Advanced Microsoft Excel skills.

• Strong working knowledge of Power Query for data cleansing, transformation, and normalization

• Practical experience using VBA/macros to automate repetitive tasks and enforce data consistency

• Working knowledge of SharePoint, including document libraries, indexing, and management.

• Foundational understanding of Power BI for data validation, basic reporting, and collaboration with analytics teams

• Experience using Power Automate to support simple workflow automation and notifications

• Basic SQL literacy